Fundraising Officer (Events and Challenges)

About Waverley Care 

Waverley Care is Scotland’s leading HIV and hepatitis C charity, guided by the experiences of the people we support. From shaping the services we deliver to influencing national sexual health and blood-borne virus policy, our work makes a real difference. 

We are at a pivotal moment as we work toward the goal of zero new HIV transmissions by 2030. With an ambitious strategic plan, we aim to significantly grow our fundraising efforts, strengthening support and prevention work across Scotland. There’s much to do, but we are driven by our commitment to creating lasting change for those living with, or at risk of, HIV or hepatitis C. 

About the Role 

We are looking for an engaging and ambitious Fundraising Officer focusing on events and challenge events to join our growing fundraising team.

This is an exciting time in the evolution of income generation at Waverley Care. We have invested in growing our fundraising team to ensure we have the resources and capacity to deliver our targets; we are looking for a motivated individual who will thrive on the challenge of growth and expansion and step up with us.

This is an exciting time for fundraising at Waverley Care. In 2022, we embarked on a journey which will see us significantly increasing our unrestricted income over the next five years. This post will provide the expertise and development momentum needed to achieve this significant income growth with individual, major and corporate donors.

The post will work collaboratively within the team and be part of a temporary management team for our fundraising activities during the Edinburgh Festival Fringe.

As a Fundraising Officer, you’ll work towards agreed fundraising plans and objectives to deliver a regular programme of fundraising activities. This is a really varied role and provides a fantastic opportunity to further develop the necessary skills for a career in fundraising. Full training to succeed in the role will be provided. Occasional evening and weekend work will be required.

About You 

As the Fundraising Officer, you will be working within a team to create, develop and nurture community relationships with volunteers, donors, partners and your local communities in order to maximise income. You will have demonstrable experience in meeting targets and KPIs, with proven success at fundraising. You’ll have a track record of managing events and developing relationships with challenge event participants and be committed to building good internal and external relationships. You’ll be self-motivated to achieve objectives and have at least one year’s experience working in sales or fundraising.

You’ll be enthusiastic, reliable and adaptable; there will be a lot going on at once, so we’ll be looking for someone with excellent administrative, organisational and planning skills. You’ll be able to prioritise your workload and work independently. You’ll work with our CRM System, Donorfy, to manage administration and reporting, so you’ll need to be IT literate.
You’ll often be taking steps to achieve new fundraising support, so you’ll have experience in identifying, pitching, and securing new support, as well as strong presentation skills. You’ll have basic knowledge of fundraising as a professional discipline.

Key responsibilities:

Supporter Care 

• Act as the first friendly point of contact for email, telephone, face-to-face and social media supporter and fundraiser enquiries 

• Welcome new donors and supporters to Waverley Care with personalised communications 

• Thank supporters in a timely and courteous manner, including by post, email and telephone 

• Build meaningful relationships with donors and fundraisers, and work with the fundraising team to provide consistently high standards of supporter care  

• As volunteers are essential to our fundraising activities, you’ll identify when volunteer support is needed and work with the National Fundraising Manager and Fundraising Managers to create volunteer recruitment plans for community and events as well as corporates 

 Events and Challenge Events Fundraising 

• Be an ambassador at events, supporting the delivery of Waverley Care’s vision and ensuring that the charity’s profile and reputation are upheld 

• Develop event and challenge event programmes, recruit supporters and volunteers, and encourage support through promotional activities. You should also develop and maintain professional relationships. 

• Build your relationships to maximise income generation and secure repeat support  

• Work with the fundraising team to explore new opportunities in communities, schools, colleges and universities, venues, stores, bars and restaurants, and corporate organisations  

• Create and attend fundraising events, including new events, bucket shakes at venues, theatres and the Fringe 

• Build and maintain relationships with fundraisers across Scotland  

• Manage the organisation of fundraising events through a range of administrative tasks 

• Contribute to the evaluation of events and help to improve future activities 

• Monitor fundraising materials stock levels and distribute to new fundraisers and supporters 

• Source prizes and promote prize draws, raffles and competitions 

• Contribute ideas to develop our calendar of events, including sponsored challenges 

• Work with the team to recruit new volunteers 

Finance and Administration 

• Accurately add and update supporter data in the charity’s CRM database (Donorfy) 

• Work with the Fundraising Manager and Business Administrator to report and analyse data 

• Work with the National Fundraising Manager to track and monitor income for events  

• Count cash, monitor income into the bank and input donations and grants into the database 

• Process monthly Gift Aid claims with HMRC  

• Liaise with the Head of Corporate Services  to provide financial data 

• Lead relationships with office and events volunteers, arranging tasks as needed  

• Undertake any other duties which may be reasonably required to support Waverley Care’s fundraising  

Key benefits

• Annual Leave 37 days paid holiday per year (27 days leave plus 10 bank holidays). Option to use bank holidays flexibly to support work/life balance. 

• Pension Minimum contribution: 3% employee / 6% employer. Option to increase to 4%+ employee / 7% employer contribution. 

• Death in Service Group Life Assurance provides a lump sum or dependants’ pension upon an employee’s death in service. 

• Flexible Working Policy Emphasis on outputs and deliverables rather than fixed hours. Flexible working patterns around core hours of 10am – 3pm. Up to a 2-hour lunch break is permitted. 

• Enhanced Sick Leave Up to 1 year of service: 1-week full pay / 1 – week half pay. After 1 year: 5 weeks full pay / 5 weeks half pay. Increases each year up to 5 years, reaching 26 weeks full pay / 26 weeks half pay. 
• Other Benefits Employee Assistance Programme (EAP): 24/7 helpline with counselling, medical, and legal support. Care Concierge: Assistance with arranging later-life care for family members or self. Cycle to Work Scheme High Street. Savings and Cash Back Offers. Recognition Agreement: Partnership with UNISON. Home Working Equipment: Provision of necessary equipment (laptop, phone, etc.). Learning & Development: Opportunities for continuous skill development and training.